Promoters

For clubs and promoters putting on a USA Cycling race in the NCNCA district: what the district’s racing looks like, getting your race on the calendar, your flyer, borrowing NCNCA race equipment, race-day registration and what to do after the race.

Racing in the district

What five seasons of USA Cycling road racing in the district (2022–2026) show about who turns up, to help you choose your fields and plan for riders new to racing.

Figures from NCNCA’s review of USA Cycling road races, criteriums, circuit races and time trials in the district, 2022–2026, using results from OnTheDay.net. See all the figures, race by race.

Getting your race on the calendar

To add your race to the NCNCA calendar, or to change its details, email the calendar coordinator at coordinator@ncnca.org.

The calendar coordinator starts contacting known promoters in September to put together the next year’s calendar. To be on that list and part of those conversations, contact the coordinator well before then. Races can still be added during the season, but by then you may find your plans conflict with races already on the calendar. Check the race calendar before you settle on a date.

Planning your race

• Guidelines for Race Promoters: NCNCA’s guidance on setting up your race. (Note: we may update this to refer to the BAR/BAT rules and guidelines for categories instead.)
• Women’s long course / short course: instead of a separate women’s field for each category, the race offers two distances: a long course (about 50–75 miles) and a short course (about 30–50 miles). Riders pick the distance that suits them, each distance races as one field, and riders are still placed within their category for points. Some promoters limit which categories may ride each course (for example, Pro/1/2 on the long course only and Cat 4/5 on the short course only). Races that have used the format have generally found it helpful.
• Junior categories: junior racing in the district is growing. If your race has junior categories, put them on your flyer and let the calendar coordinator know, so the calendar can show the race as “Junior categories”.
• Commissaires: the Chief Commissaire Assignments sheet lists every NCNCA event this season and its chief commissaire.

Your race flyer and registration page

Have your flyer and online registration up at least 4 weeks, and preferably 8 weeks, before the race. Put all the key information in one place:

• date and start times
• fields and field limits
• entry fees
• registration opening and closing times
• course information and directions
• a contact email address and phone number (as listed on your USA Cycling permit)

Race equipment

NCNCA lends race equipment to promoters, including cones, road signs, crowd-control fencing, finish cameras, sound systems, a generator and tents. Race numbers and pins are also available. The request form lists everything available and the delivery terms.

Equipment request form: fillable PDF or Word (.docx)

Email the completed form to equipment@ncnca.org, or mail it to the address on the form, at least two weeks before your race (30 days before if you also need race numbers).

Race-day registration

Race-day registration is one of the first impressions a racer will have of your race. The essentials:

One-day licenses and online releases follow USA Cycling’s current rules: see USA Cycling’s one-day licenses page and event organizer resources, or ask your chief commissaire.

After the race

• Post-race forms, including the results form template and USA Cycling’s First Report of Occurrence, are on the Commissaires page.
• Borrowed equipment: your club is responsible for anything missing or damaged. Return the same cones you received (NCNCA’s have yellow-painted bases).